The Mayor declared the meeting
open at 5:30 p.m..
Council Members Present:
Mayor
Christine Ellis,
Councillors
Jason Cottrell, Kelly Elik, John Newstead, Merlyn Snow.
Declarations of
Conflict/Pecuniary Interest:
Delegations:
Barry Shields attended the meeting to discuss the Stirling Creek Property proposal. He expressed some concern meeting the 2.5% land transfer in the existing park area. Council discussed transferring land in another area of the property to meet the 5% land transfer requirements.
Guests in the audience included.- None
Dave Pringle Road Superintendant attended the meeting to provide an update to council. Council felt the recent roads staff meeting was very successful and wish to continue these meetings with staff on a regular basis. A draft agenda for the staff meeting will be prepared.
Dave reported the grader had to go to Tracks and Wheels for repairs and they would provide us with a loaner, the sand sheds are full for winter, and Dave will go through his files to prepare a list of potential back up drivers if required. Councillor Kelly Elik reported the Recreation Committee had received a donation to the Committee as a thank you from a ratepayer for a great job staff had done removing and cleaning up trees.
Discussion
Items:
GPS training for road staff will be arranged.
Information regarding a Joint Purchasing Group
The Municipality of Magnetawan agreement for use of equipment
Information was reviewed regarding direct deposit for payroll
Dimestore Fishermen final project figures reviewed
Tenders were opened and the results are as follows:
2012 Plow Truck tender:
|
SUPPLIER |
TRUCK |
PRICE INCLUDING TAXES |
|
KENWORTH TRUCK CENTRE |
2012 KENWORTH T4-70 |
221,893.58 |
|
CURRIE TRUCK CENTRE |
2012 FREIGHTLINER M2112V |
231,431.91 |
|
CANADIAN FLEET SERVICES ** |
2012 FREIGHTLINER M2112V |
192,793.82 |
|
LEWIS MOTOR SALES(NORTH BAY) |
2012 INTERNATIONAL ** |
201,449.62 |
|
Maxforce engine did not
meet tender requirements |
||
Tender Insurance Requirement:
MIS $42,057.00
Rivet $43,698.00
Proposal for Granite Stock pile at the Township yard:
Bud Brown $ 12.25 per tonne
Carr Aggregates $ 13.25 per tonne
Davis Industries $ 11.35 per tonne
The following resolutions were passed:
R2011-326
J.D.Newstead Merlyn Snow:
Therefore be it resolved that the Council for the Township
of Strong adopt the Minutes of the October 25, 2011 meeting as circulated. Carried
R2011-327
Kelly Elik J.
D. Newstead:
Therefore be it resolved that the Council for the Township
of Strong accept the Accounts Payable as presented up to and including November
8, 2011 in the amount of $ 138458.17 and hereby
authorize the Clerk/Treasurer to
issue cheques for same. Carried
R2011-328
J. D. Newstead
Merlyn Snow:
Therefore be it resolved that the Council for the Township
of Strong have reviewed the tenders to supply a 2012 Tandem Axle Plow Truck;
And that the Council for the Township of Strong accept the
tender from Canadian Fleet in the amount of $193,302.32 and that delivery shall
be in 2012. Carried
R2011-329
Jason Cottrell
J. D. Newstead:
Therefore be it resolved that the Council for the Township
of Strong have reviewed the quotations for granite as presented;
And that Council accepts the quotation from Davis Industries
in the amount of $11.35 per tonne plus tax up to a maximum of $ 10,000.00. Carried
R2011-330
Jay Cottrell
Merlyn Snow:
Therefore be it resolved that the Council for the Township
of Strong have accepted the Proposals for insurance for the year 2012.
And that the Council for the Township of Strong accept the
proposal from M.I.S. Insurance Services in the amount of $42,057.00. Carried
R2011-331
Merlyn Snow
Jason Cottrell:
Therefore be it resolved that the Council for the Township
of Strong have reviewed an application to purchase the original road allowance
Pt Lt 16, 17 Con 9 , Pt Lt 17, Con 9 Pt 3, 42R19381, and Pt. Lt. 16, Con. 8 Pt.
2 42R19381 Strong Township as presented
by Thos Farquhar & Sons Co. Limited;
And that Council for the Township of Strong approve this
application in principal. Carried
R2011-332
Kelly Elik
Jay Cottrell:
Therefore be it resolved that the Council for the Township
of Strong have read and approve by-law 2011-032 being a by-law to install a
traffic control sign in specific areas of the Municipality Sunnyridge Road;
And that the council for the Township of Strong hereby
approve this by-law and authorize the Mayor and the Clerk to sign this by-law
and affix the Seal of the Corporation thereto.
Carried
R2011-333
J.D. Newstead
Jason Cottrell:
Therefore be it resolved that the Council for the Township
of Strong hereby give a donation in the amount of $25.00 to the Poppy Fund. Carried
R2011-334
Kelly Elik Jason
Cottrell:
Therefore be it resolved that the Council for the Township
of Strong hereby enter into a Closed meeting of Council at 7:00 p.m. as
provided in the Municipal Act, S.O. 2001, as amended, Section 239(2) a
meeting or part of a meeting may be closed to the public if the subject matter
being considered is:
b- Personal matters about an identifiable individual
f- advice that is subject to solicitor-client privilege,
including communications necessary for that purpose. Carried
R2011-335
Merlyn
Snow-J.D. Newstead:
Therefore
be it resolved that the Council for the Township of Strong hereby exit from the
Closed meeting of Council at 7:50 p.m. and resume the regular meeting. Carried
R2011-336
Jay Cottrell
Merlyn Snow
Therefore be it resolved that the Council for the Township
of Strong hereby adopt the Minutes of the February 8, 2011 and July 19, 2011
Closed Minutes meetings as circulated. Carried
R2011-337
Jay Cottrell
Merlyn Snow:
Therefore be it resolved that the Council for the Township
of Strong hereby approve by-law 2011-031 being a by-law to set the rates of
pay, council remuneration and board member remuneration for the year 2012. Carried
R2011-338
Jason Cottrell
Kelly Elik:
Therefore be it resolved that the Township of Strong approve
a Christmas Bonus to Staff and Council in the amount of $ 300.00 Carried
R2011-339
J. D. Newstead
Merlyn Snow:
The Township of Strong provides council members a monthly
remuneration which is not based on the number of meetings a council member
attends in that period.
The Township of Strong Council required all elected
officials to sign an Oath of Office which outlined their commitment to the
Township;
And that this Oath of Office included the statement that to
be excused from attending a meeting it must be noted in the council minutes,
preferably before the meeting date and an alternate sought to attend in my
place. If this process is not followed I
am prepared to be reprimanded by my fellow council members and face a reduction
in the monthly stipend of $ 100.00 per meeting missed;
Therefore be it resolved that the Council for the Township
of Strong hereby remove the penalty clause which reduces the monthly stipend
paid to councilors that do not attend their council/committee meetings. Carried
R2011-340
Jay Cottrell
J. D. Newstead:
Therefore be it resolved that the Township of Strong
administration office will be closed from
4:00 p.m. on December 23, 2011 to January 2, 2012 inclusive.
And that Landfill Site # 1 and # 2 will be closed at Noon on
December 24, 2011 to December 25, December 26, 2011 and January 1, 2012. Carried
R2011-341
Kelly Elik
Merlyn Snow:
Therefore be it resolved that the Council for the Township
of Strong is aware the Administration Offices will be closed December 6 &
7, 2011 for new computer software training.
Carried
R2011-342
Merlyn
Snow J.D. Newstead
Therefore be it resolved that the Council for the Township
of Strong hereby adjourn at 8:50 p.m. until the next regular meeting scheduled
on November 22, 2011.
________________________________________________________________________
Mayor, Christine Ellis Clerk/Treasurer,
Linda Maurer