Council
Members Present:
Mayor Christine Ellis,
Councillors Jason Cottrell,
Kelly Elik, John Newstead, Merlyn Snow.
The
Mayor declared the meeting open at 5:30 p.m..
Declarations
of Conflict/Pecuniary Interest: Merlyn Snow – Accounts Payable
Delegations:
Don Richardson attended the
meeting to discuss the Antique/Classic Snowmobile Show. The committee is planning on hosting this
event March 6, 2011 and March 13 as the rain date. There will be cash prizes and trophies for
antique and classic machines, and a contest with prizes of two vintage snow
machines. Mr. Richardson was requesting a financial donation of $ 400.00 from
council to help sponsor this event. A
resolution was passed.
Mayor Elgin Schneider and
Councillor Bill deVries of the Village of Sundridge attended the meeting to
discuss the road easement to the Sewage Lagoons. As the new lagoon system will require hydro
it would be more economical to bring hydro in along the unopened road
allowance. Sundridge council was
requesting approval in principal at this time.
Council will contact adjoining property owners for their comments.
Road Superintendant report. Dave Pringle – Road Superintendant gave his
report to council. He will meet with
Councillors Newstead and Snow early next week to begin working on the 2011
budget. There were no issues to be dealt
with at this time.
Correspondence:
Fence Issue- correspondence
received requesting approval for fencing.
Clerk was instructed to send a letter advising that this does not fall
within the Official Plan, Zoning by-law and therefore council would not be in a
position to comment. The Line Fences Act
would be the only legislation should a dispute arise.
Presentation of correspondence
by Councillor Merlyn Snow was held on file should the need arise in the future.
The following resolutions were
passed:
2011-001
Jason
Cottrell-J.D.Newstead
Therefore
be it resolved that the Council for the Township of Strong adopt the Minutes of
the December 14, 2010 meeting as circulated. Carried
2011-002
J.D.
Newstead- Kelly Elik
Therefore be it resolved that the Council for the Township of Strong accept the Accounts Payable as presented as follows:
Accounts to December 31, 2010 $ 90,654.14
Accounts to January 11, 2011 $ 122,153.42
And that
Council hereby authorizes the Clerk/Treasurer to issue cheques for same.
Conflict of Interest declared by Merlyn Snow and the seat was vacated. Carried
2011-003
Jason
Cottrell- Merlyn snow
Therefore be it resolved that the Council for the Township of Strong approve bank signing officers for the Corporation to be:
Mayor – Christine Ellis and/or Clerk/Treasurer – Linda Maurer
And/or Deputy Treasurer – Tera Kincaid
And that
all payments shall require two signatures. Carried
2011-004
Kelly Elik- Merlyn Snow
Therefore
be it resolved that the Township of Strong Support the snowmobile event to be
held March 6, 2011 or March 13, 2011 in the amount of $ 400.00 donation. Carried
2011-005
Merlyn Snow- J.D.Newstead
Therefore be it resolved that the Council for the Township of Strong approve the proposal from Lakeland Holding Limited to install a streetlight at the intersection of Oak Ridge Drive and Adams Road in the amount of $ 1,600.00.
And that Council does hereby authorize Lakeland Holding Limited to proceed with installation. Carried
2011-006
Kelly Elik- Jason Cottrell
Therefore be it resolved that the Council for the Township of Strong accept the Proposal from Norm Hemmings in the amount of $ 2016.00 for installation of new kitchen unit at the Municipal office. Carried
2011-007
J.D. Newstead- Merlyn Snow
The council is aware that the
Township receives some invoices that must be paid prior to Council meetings
because of penalties for late payments.
Council is also aware that the Treasurer pays for janitorial services bi-weekly
and employees wages every second Friday.
Council authorizes the Treasurer to issue cheques for the above as and when
required throughout 2011. The Council also authorizes the Clerk/Treasurer to
purchase necessary stationary supplies, printing supplies and other office
materials that are required to efficiently operate the Municipal office from
day to day throughout 2011. Carried
2011-008
Kelly
Elik- Merlyn Snow
The
Council for the Township of Strong have seen Policy No. PK0900282 (2009) for
Bond Coverage for employees in the amount of $1,000,000.00 as per Section 287
(1) (b) as per S.O. 2001 c.25. Carried
2011-009
Merlyn
Snow- Kelly Elik
The Council for the Township of Strong have read By-Law No. 2011-001 Being
a by-law to authorize the borrowing from time to time to meet current
expenditures during the fiscal year a First and Second time,
And that this by-law shall receive final reading at the January 25, 2011
meeting. Carried
2011-010
Jason Cottrell- J.D.Newstead
The Council for
the Township of Strong have read By-Law No. 2011-002 Being a by-law to provide
interest to be charged for overdue payments – Tax Arrears a first and second
time:
And that we authorize this by-law shall receive final reading at the January
25, 2011 council meeting.
Carried
2011-011
J.D. Newstead-
Merlyn Snow
The Council for
the Township of Strong have read By-Law No.2011-003 Being a by-law to establish
a charge for interest for non-payment of current taxes a first and second time;
And that this by-law shall receive third and final reading at the January 25,
2011 meeting of council. Carried
2011-012
Jason Cottrell- J.D.Newstead
That the Council of the Corporation of the
Township of Strong have read By-law number 2011-004 being a by-law for
Indemnification a first and second reading;
And that this by-law shall receive third and
final reading at the January 25, 2011 meeting of council. Carried
2011-013
Merlyn Snow- Jason
Cottrell
That the
Council for the Township of Strong have read By-Law 2011-005 being a by-law to
provide for an Interim Levy and the payment of Interim Taxes for 2011 having
read the by-law the first and second time;
And that
this by-law shall received third and final reading at the January 25, 2011
meeting of Council. Carried
2011-014
Kelly Elik- Jason Cottrell
Therefore be it resolved that the Council for the Township of Strong have reviewed the Payment Progress Claim # 4 presented by Bry-Co Engineering from McLaren Builders for payment in the amount of $ 40,547.59 relating to the Municipal Office Renovation project and that $ 5,244.86 has been withheld from payment. Carried
2011-015
Kelly Elik- Jason
Cottrell
Therefore be it resolved that Council
declares the meeting open to the Public at 7:00pm. Carried
2011-016
Merlyn Snow- J.D.
Newstead
Therefore be it resolved that the Public
meeting is now closed at 7:12 pm and resumes the regular meeting. Carried
2011-017
Kelly Elik- Merlyn
Snow
Therefore be it resolved that the Council for the Township of Strong
approve payment of the annual membership to the District of Parry Sound
Municipal Association as presented in the amount of $ 150.00. Carried
2011-018
Jason Cottrell- Kelly Elik
Therefore
be it resolved that the Township of Strong join the South East P.S District
Steering Committee with membership fee of $40.00. Carried
2011-019
Jason Cottrell-
Kelly Elik
Therefore be it resolved that the Council for
the Township of Strong have read By-law 2011-006 being a by-law to amend By-law
93-1307- Zoning By0law with respect to lands legally described as part 3,
parcel 23108, RP10101, located in Part of Lot 24, Concession 12, in the
Township of Strong have read the by-law the first and second time;
And that this by-law shall receive third and
final reading at the regular Council meeting on January 25, 2011. Carried
2011-020
Jason Cottrell- Merlyn Snow
Therefore be it resolved that the Township of Strong support the Project “Dimestore Fisherman” and authorize the Clerk to enter into Negotiations with the Dimestore Fisherman. Carried
2011-021
Merlyn Snow- J.D.Newstead
Therefore be it resolved that we hire Bob Young to update Township of Strong Employee Policy for tender amount of $3500- $4000.00. Carried
2011-022
Jason Cottrell- J.D.Newstead
Therefore be it resolved that the Council for the Township of Strong do hereby adjourn at 9:25 p.m. until the next regular meeting of Council on January 25, 2011. Carried
The above minutes will not be adopted by council until the next regular meeting scheduled for January 25, 2011 in Council Chambers.
________________________________________________________________________
Mayor, Christine Ellis Clerk/Treasurer, Linda Maurer