The Mayor declared the meeting
open at 5:30 p.m..
Council Members Present:
Mayor
Christine Ellis,
Councillors Jason Cottrell, Kelly Elik,
John Newstead, Merlyn Snow.
Declarations of
Conflict/Pecuniary Interest:
Delegations: Residents of Birch Lane
Kathy Pike on behalf of residents along High Rock, Birch Lane and the Point Trail gave a presentation to council, a copy of which is attached to the Minutes. The presentation outlined several areas of concerns to the residents regarding the condition and maintenance of these roads.
Council advised their concerns would be taken into consideration as the Township has many roads to maintain. Council will also take their recommendations regarding weekend staffing during the winter season into consideration.
Comment Forms were presented to council for consideration. The Clerk is directed to provide a response to all residents.
Guests in the audience included.
A sign in sheet was provided – the following is a list of those who registered. Kathy Pike, Charlie Zavitz, M.L. & Cliff Fonk, Bud Brown, Susan Rose, Wanda & Jim Hill, Jim and Donna McKay, Murray and Denise Rogers.
Discussion
Items:
Joint Building Committee- discussion took place regarding a decision to allow the Municipality of Magnetawan back into the Joint Building Committee. Council felt that resolutions from the supporting municipalities should be received indicating their decision as to whether or not they feel the Municipality of Magnetawan should be brought back into the Committee. A resolution was passed.
A request for the use of Council Chambers was presented to Council. A resolution was passed.
An invitation from Machar Township was received to attend their Roads Committee meeting on April 15, 2011. Councillor John Newstead, Merlyn Snow, Clerk/Treasurer Linda Maurer and Road Superintendant will attend.
The Employee Benefit Package was discussed. Further information is required and the Clerk will contact the provider to request his attendance at the Committee of the Whole meeting scheduled for April 19, 2011.
Mayor Ellis reported to Council she would
be absent for the May 10, 2011 meeting due to her attendance at the FONOM
annual conference in Timmins and that Councillor John
Newstead will act as Deputy Mayor as per Resolution R2011-037.
The following resolutions were passed:
R2011-103
J. D. Newstead – Merlyn Snow:
Therefore be it resolved that the Council for the Township of Strong adopt the Minutes of the March 22, 2011 meeting as circulated. Carried
R2011-104
Kelly Elik- Merlyn Snow:
Therefore be it resolved that the Council for the Township of Strong accept the Accounts Payable as presented up to and including April 12, 2011 in the amount of $320,739.71
And hereby authorize the Clerk/Treasurer to issue cheques for same. Carried
R2011-105
Merlyn Snow – Kelly Elik
Therefore be it resolved that the Council for the Township of Strong make a donation in the amount of $ 100.00 for the 2011 Graduation Ceremonies. AHSS Carried
R2011-106
J. D. Newstead – Merlyn
Snow:
Therefore be it resolved that the Council for the Township of Strong hereby declare that the following equipment shall be deemed surplus and may be disposed of:
2- Universal Handling Equipment Compactors and 3 -40 yard bins. This equipment is located at Landfill Site # 1 as is no longer in operation. Carried
R2011-107
Kelly Elik – Jay Cottrell:
Therefore be it resolved that the Council for the Township of Strong
hereby close the regular council meeting at 6:40 p.m. to begin the Open Public
Meeting to discuss a Road Closing. Carried
R2011-108
Therefore be it resolved that the Council for the Township of Strong hereby close the regular Public meeting at 6:45 p.m. and return to the regular meeting of Council.
Carried
R2011-109
Therefore be it resolved that the Council for the Township of Strong have read By-law 2011-014 being a by-law to stop up and close and sell all that part of the colonization road designated as Parts 2, 7 and 9 part of the Road allowance between lots 10 and 11 through Concession 1;
And That Council for the Township
of Strong hereby authorize the Mayor and the Clerk to
sign this by-law and affix the Seal of the Corporation thereto. Carried
R2011-110
Merlyn Snow – Jay
Cottrell:
Therefore be it resolved the Council for the Township of Strong have read and approve By-law 2011-015 being a by-law to confirm the Proceedings of Council.
And that Council hereby authorizes the Mayor and the Clerk to sign
this by-law and affix the Seal of the Corporation thereto Carried
R2011-111
Kelly Elik – Jay Cottrell:
Therefore be it resolved that the Council for the Township of Strong have read the Service Agreement with the Almaguin Animal Shelter effective April 12, 2011 to December 31, 2014 at a rate of $ 230.00 per month. Carried
R2011-112
Jay Cottrell – Kelly Elik:
Therefore be it resolved that the Council for the Township of Strong have read the 2011 Employment Contract Document with 719406 Ontario Incorporated in the amount of
$1984.22 plus HST per month for the period May 1, 2011 to April 30, 2012 and hereby authorize the Mayor and Clerk to sign this Document on behalf of the Corporation.
Carried
R2011-113
Jay Cottrell – Merlyn
Snow:
Therefore be it resolved that the Council for the Township of Strong accept the proposal from Clear the Air Human Resources Consulting to prepare a Health and Safety Plan for the Township of Strong- administration staff – landfill staff and roads staff as presented.
Carried
R2011-114
Merlyn Snow – J. D.
Newstead:
Therefore be it resolved that the Council for the Township of Strong accept the proposal from MTY Electric Limited in the amount of $ 13103.99 to install a 10KW standby generator at the Municipal Office. Carried
R2011-115
Jay Cottrell – Merlyn
Snow:
Therefore be it resolved that the Council for the Township of Strong
donate $ 500.00 to the RBC Sundridge Triathlon for 2011. Carried
R2011-116
Jay Cottrell – J. D. Newstead:
WHEREAS the Province of Ontario has announced a revised Ontario Works funding approach; and
WHEREAS that funding approach is largely based on a cost per case formula which does not take adequately into account the cost and requirement to deliver services in remote or rural areas; and
WHEREAS in addition to the revised funding approach, the Province has reduced the Provincial Funding amount that is subject to uploading and increased the Provincial funding amount that is subject to 50/50 cost sharing; and
WHEREAS this reduction will result in an erosion of the upload commitments to Northern Municipalities;
THEREFORE BE IT RESOLVED that the Council for the Township of Strong support the District of Parry Sound Social Services Administration Board’s call upon the Ministry of Community and Social Services to continue to work with AMO to refine the announced Ontario Works funding approach, and
That the Township of Strong calls upon the Province of Ontario to commit to the upload promises to Northern Municipalities. Carried
R2011-117
Merlyn Snow – Jay Cottrell:
Therefore be it resolved that the Tenders for “M” gravel be deferred until the April 26, 2011 to allow contactors time to have gravel tested and results submitted to council for review. Carried
R2011-118
Jason Cottrell –Merlyn Snow:
Therefore be it Resolved that the Council
for the Township of Strong hereby approve the purchase of 1,000 -- 20 -40 cm
trees for inside the fence area at Landfill Site # 1.
Carried
R2011-119
Kelly
Elik –Jay Cottrell:
Therefore be it Resolved that the Council for the Township of Strong hereby accept the Proposal from: Mark Basso in the amount of $ 17.00 per hour for Parks Maintenance as presented. Carried
R2011-120
J. D. Newstead – Merlyn Snow:
Therefore be it resolved the Council for the Township of Strong
approve the 2011 Sundridge Strong Rec/Special
Events Committee Budget in the amount of $13023.71 with the Township of
Strong’s share being $ 3981.86. Carried
R2011-121
Jay Cottrell – J. D.
Newstead:
Therefore be it resolved that the Township of Strong accept the tender from James Copeman for the installation of fencing at Landfill Site # 1 at a cost of $4700.00.
Carried
R2011-122
Jay Cottrell – Merlyn
Snow:
Therefore Be It Resolved the Council for the Township of Strong accept the tender from Munisoft to supply and install two new computers and software. Carried
R2011-123
J. D. Newstead – Kelly
Elik:
Whereas the Council for the Township of Strong have concerns with regard to hiring additional Staff for the Joint Building Committee to accommodate the Municipality of Magnetawan’s return to the Committee; and
That as per Schedule “A” of the Joint Building Committee Agreement – Joint Building Committee’s Authority “Any recommendations of the committee have to be implemented by the individual municipality to have full force and effect as it pertains to that specific municipality”
And that the Township of Strong feels the decision to hire additional staff to accommodate the Municipality of Magnetawan’s return has direct effect on the Township of Strong;
And that hiring of additional staff will have direct impact on the operational Budget which is subject to the approval of all supporting municipalities;
Therefore be it resolved the Township of Strong request the Joint
Building Committee obtain resolutions from all supporting municipalities to
ensure the majority of the municipalities support the return of the
Municipality of Magnetawan and the resulting additional costs.
Recorded Vote Requested: For Against
Chris Ellis X
Jason Cottrell X
Kelly Elik X
John Newstead X
Merlyn Snow X Carried
R2011-124
Therefore
be it resolved that the Township of Strong Council set a fee of $ 100.00 per
day for use of Council Chambers during office hours 8:30 am to 4:00 p.m. Carried
R2011-125
Kelly Elik – Jay Cottrell:
Therefore be it resolved the Council for the Township of Strong
approve sending 2
staff to the Fred Dean Seminar in North Bay on June 28, 2011. Carried
R2011-126
Jay Cottrell – Merlyn Snow:
Therefore
be it resolved that the Township of Strong re-tender the proposal for the
supply of Quarried granite due to improper tender procedures. Advertisements will be placed in the Almaguin News for 2 weeks for review by Council. Carried
R2011-127
Jay Cottrell – J. D. Newstead
Therefore be it Resolved that the Council for the Township of Strong hereby adjourn at 9:26 p.m. until the next regular meeting on April 26, 2011. Carried
________________________________________________________________________
Mayor, Christine Ellis Clerk/Treasurer,
Linda Maurer
Presentation by Kathy Pike on behalf of property owners- list of residents that signed in
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